White Horse Beach Association, Inc Bylaws 6.28.2014

ARTICLE I Name, Location, and Corporate Seal

Section 1. The name of the Corporation is White Horse Beach Association ("WHBA")

Section 2. The principal office shall be located at Manomet, Plymouth, in the Commonwealth of Massachusetts

Section 3. The WHBA does not currently have a Corporate Seal at this time but one may be added by approval of the members of the Association.

ARTICLE II Corporate Powers

Section 1. The Corporation shall have all the powers and enjoy all of the privileges granted by the Laws of Massachusetts to Corporations organized under the General Laws.

Section 2. The purpose for which this Corporation is formed is as follows:

  • To engage in any or all activities which shall serve to improve the civic standards, appearances, recreational and educational facilities, the general welfare and residential desirability of this section;
  • To enhance the sense of community and to provide a safe and harmonious environment for members, their families and guests.
  • To promote and foster the social and civic welfare of the residents and owners of real estate in that section of Plymouth known as White Horse Beach;
  • To perform all of the activities related to said purposes, to have and enjoy all of the powers granted and engage in any lawful activity for corporations may be organized under Massachusetts Chapter 180 of the General Laws.

ARTICLE III Membership and Dues

Section 1. Membership in the WHBA shall be open to all residents, property owners and business licensees located within the boundaries of White Horse Beach, MA. To become a member, a membership application must be completed and filed with the Association secretary and annual dues must be paid.

Section 2. It shall be the duty of members to notify the Secretary of the Association of any changes of address within a reasonable time of making such change.

Section 3. Annual dues for membership shall be invoiced prior to the Annual Meeting and shall be payable at or before the Annual Meeting or July 1st. Proposals to change dues shall be subject to approval by a vote of the membership and become effective on the date proposed.

Section 4. Any resident, property owner or business whose dues remain unpaid, shall not be granted membership and shall not be entitled to any benefits or privileges of the Association including voting rights at Association meetings.

Section 5. Any member conserved for removal shall have a hearing with the BOD to consider removal. BOD will make recommendation to the general membership. Such member shall have first been served with at least fourteen days written notice of the accusations against him / her, and shall have been given an opportunity to produce his / her witnesses, if any, and to be heard at the meeting at which such vote is taken. The member may be dismissed with a 2/3 vote of the general membership.

Section 6. Members and family of their household shall have the right to use Corporation property, if any, in accordance with rules as established by vote of the membership. Such rules and any revisions to them shall be made available to members upon request.

ARTICLE IV Meetings and Voting Rights

Section 1. There shall be two regularly scheduled meeting of this Corporation. The Annual Meeting shall be scheduled on the Saturday prior to July 4th each year. The second meeting will take place in August with the exact date to be determined at the July meeting. These dates are subject to change with at least fourteen days notification in advance.

Section 2. A Special Meeting may be called, at any time, by the President or by the Executive Committee/Board. Notice, which specifies the reason for such a Special Meeting, shall be mailed to each member at least fourteen days in advance of such a Special Meeting.

Section 3. A Special Meeting of the Corporation shall be called by the Secretary upon application in writing, addressed to the Secretary, signed by ten members of the Corporation and specifying the reason for such a meeting. Notice, which specifies the reason for such a Special Meeting, shall be mailed to each member at least fourteen days in advance of such a Special Meeting.

Section 4. The right to vote at Association meetings shall be limited to those households having paid annual dues. Each such household shall be entitled to one vote whenever said votes are taken. Household shall be deemed to mean property owner and members of their immediate family having attained legal voting age. Each person shall be in attendance at said meetings.

Section 5. The President shall be obliged to include at subsequent Meetings, under new business, any issue that has been brought to the attention of any member of the Executive Committee/Board. If, in the judgment of the Executive Committee/Board, any issue is of significant importance to the membership-at-large, its inclusion shall be communicated by written notice at least fourteen days prior to the Annual meeting.

Section 6. All issues (except proposed changes to the Bylaws of this Corporation) presented to the membership for approval shall be decided by majority vote.

ARTICLE V Officers and Elections

Section 1. The Officers of this Corporation shall consist of a Nine (9) members: President, Vice President, Treasurer, Secretary and up to Five (5) additional members-at-large. Collectively, they shall form an Executive Committee with one vote per member. Subject to the direction of the general membership, the Executive Committee shall conduct the business of the Corporation

Section 2. The President, Vice President, Treasurer, Secretary, and other members of the Executive Committee shall be elected at the August meeting to serve a two (2) year term. The names of Officers and members of the Executive Committee shall be reflected in the minutes of the meeting at which they were elected and their names shall be made available to any member upon request. If possible the five additional elected committee members should reflect the whole W.H.B. community.

Section 3. Elections shall be held at the annual August meeting. Candidates shall be nominated from the floor or self-nominated. Candidates for President and Vice President shall be elected by a majority vote of members present. If more than two members are nominated for President and Vice President, the top two vote getters shall have a run-off election. All other elected positions shall be determined by a plurality vote.

Section 4. The board may fill any vacancy on the board or a committee by majority vote. A member appointed to fill a vacancy shall serve the remainder of the unexpired term.

Section 5. Any holder of an elected position may be removed and replaced by a two-thirds (2/3) vote of a general or special meeting of the membership. Removal does not require cause.

ARTICLE VI Duties of Officers

Section 1. The president shall prepare the agenda and preside at all meetings of the board and membership; shall appoint chairs of committees with majority approval of the board. Upon resignation of an elected officer, the President shall appoint a member to hold the office until the next election

Section 2. The Vice President shall be vested with all powers and shall perform all duties of the President during the latter's absence or inability to fulfill the duties of the office.

Section 3. The Treasurer or Assistant Treasurer shall receive all moneys collected by the Corporation or by any of the committees thereof, pay all bills and keep an accurate record of the status of members' dues. Bills that represent ordinary, routine, and necessary expenses of the Corporation (such as: property taxes, utilities, insurance, maintenance, and emergency repairs) shall be paid without special approval. Bills for special projects and other extraordinary expenditures as approved by vote of the members shall be paid so long as the amounts are within the approved budget for such items; estimated costs in excess of 25% of the budgeted amount must be approved by the membership. Excess cost overages of less than 25% may be approved by the Executive Committee. All checks shall be signed by the Treasurer and counter-signed by another officer. If the Treasurer is not available to sign checks, two officers may do so. Funds of the Corporation shall be deposited in interest bearing accounts as much as practical, and the Executive Committee shall designate all bank accounts. The Treasurer shall prepare a statement of receipts and disbursements for each fiscal year and furnish such statement at the Annual meeting. Such statement may be in general categories, but any member shall have the right to know the details of any account.

Section 4. The Assistant Treasurer shall be vested with all powers and shall perform all duties of the Treasurer during the latter's absence or inability to fulfill the duties of the office.

Section 5. The secretary shall keep minutes and written records of majority and minority opinions expressed at all meetings; shall be responsible for all correspondence for the WHBA; shall make records of the WHBA available for inspection for any proper purpose at a reasonable time. Minutes from the previous meeting will be presented and voted on by the general membership. Upon retirement from office, the Secretary shall deliver all such books, papers, and records to his / her successor in office.

ARTICLE VII Social Activities

Section 1. With the approval of the Executive Committee, social activities may be conducted under the name of the Association and all moneys derived from such activities shall be deposited with the Treasurer.


Section 1. The fiscal year of the Corporation shall run from January 1 st to December 31 st of each calendar year.


Section 1. Twenty members shall constitute a quorum at any Meeting of the Corporation.

ARTICLE X Parliamentary Procedure

Section 1. Roberts Rule of Order shall be used for conducting all meetings of the Association unless otherwise specified by the President.

ARTICLE XI Amendments

Section 1. These Bylaws may be amended by a two-thirds vote of those present at any Annual or Special meeting called for that purpose, provided at least fourteen days notice of such amendments has been written and sent to all members.













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